Location: East Fremantle, Perth
Start: ASAP
Hours: 2–3 days per week (school hours), with some flexibility around days

 

Mini Minds Child & Adolescent Psychology is looking for a calm, organised Practice Manager to support the day-to-day running of our clinic. This role suits someone who enjoys systems, problem-solving, and helping a busy clinic feel smooth and well-held.

 

What you’ll do

• Oversee day-to-day clinic operations and front-of-house flow

• Support reception/admin processes (bookings, client communications, diary management)

• Help coordinate rosters and clinician schedules

• Maintain and improve clinic systems, templates, and checklists

• Support accurate billing/admin workflows and reporting (as required)

• Use practice software to keep processes tidy and consistent (including Halaxy)

 

What we’re looking for

Required

• Admin/operations experience in a busy setting

• Strong organisation and communication skills

• High attention to detail and professionalism with sensitive information

• Ability to problem-solve and learn new systems quickly (essential)

Preferred

• Practice management experience in private health / allied health

• Experience with Halaxy (or similar practice management software)

 

How to apply

Please email the following to director@minimindshealth.com.au (Subject line: Practice Manager – Mini Minds):​

• your CV, and

• a short cover note (including your availability and relevant experience)

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(*Note: A detailed position description is available on request — please email)

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Shortlisted applicants may be asked to provide a Police Clearance and Working With Children Check (or willingness to obtain).

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